Events & party calculators
6 free tools
Throwing a party or planning a wedding always comes down to the same nervous questions: how much do I actually need, and what will it cost? These free calculators sort out the drinks, food, ice, and kegs for your headcount, then help you split a budget and price out a caterer.
Add up total catering cost from the per-person price and guest count, plus gratuity and tax, and see the all-in cost per head.
Work out how many pounds of ice and how many bags to buy for your guests, accounting for the weather and chilling drinks.
Find out how many servings a keg pours by size and how many kegs you'll need for your guests over the party.
Figure out how many drinks, and how many bottles of wine, beer, and spirits, to buy for your guests over the length of the party.
Estimate appetizer bites, main portions, and side servings for your guests based on the type of meal you're serving.
Split a total wedding budget across the usual categories — venue, catering, photography, and the rest — using typical percentages.
Frequently asked questions
How do I know how much to buy for a party?
Start from your guest count and how long the party runs. These tools use common host rules — roughly a drink per guest per hour, a pound of ice each, a handful of appetizer bites per hour — and turn them into bottles, bags, and servings so you're not guessing at the store.
Is it better to over-buy or under-buy?
Slightly over. Unopened bottles, canned drinks, and bags of ice keep or store easily, while running out mid-party is the thing guests remember. Every estimate here rounds up on purpose.
Do these work for weddings and big events?
Yes. The drink, food, ice, and keg tools scale to any headcount, and there are dedicated wedding-budget and catering-cost calculators for the money side of a larger event.